10.2 Risk Assessment Verify Outbound Seal

We ensure that all dry van trailers and containers prepared for outbound shipments from GWSI are sealed before they depart from the GWSI facility.

Current Process

1. The shipping offce will prepare a bill of lading and packing list after loading each outbound shipment.
2. A seal is assigned to each bill of lading, and the seal number is recorded to the transaction in the WMS and will be reflected on both the BOL and packing list.
3. The shipping offce prepares documents for signature by the truck driver containing: a. Three copies of the bill of lading b. Two copies of the packing list c. Any COA or other documents required by the cargo owner d. Seal assigned
4. The truck driver signs one copy of the bill of lading, which is retained by GWSI and subsequently filed with a copy of the packing list and pick ticket. The retained documents are also scanned and uploaded to the transaction in the WMS.
5. The truck driver is given two copies of the bill of lading, one copy of the packing list, COA or any other documents required by the cargo owner, and the seal to be installed on the trailer
6. The truck driver must install the seal on the trailer door before leaving the GWSI facility.

Current Risk

1. The truck driver does not install the seal on the trailer. a. The shipment is in transit to the consignee in a trailer that is not sealed, which creates a food safety risk to the cargo. b. The truck driver arrives at the consignee without a sealed trailer, violating the consignee’s Food Defense Procedure. As a result, the load is rejected and returned to GWSI. c. GWSI follows customer return policy when the cargo returns to GWSI
2. The seal is compromised during transit from GWSI to the consignee. a. GWSI does not have a procedure to prove the trailer was sealed before leaving the GWSI Facility. b. GWSI is unable to prove to the customer that the trailer was sealed after loading

Seal Verification Procedure

1. Driver securely closes doors and affixes outbound seal provided by offce to the trailer
2. GWSI staff member photographs the secured seal and submits it to the offce to record as secured at the time of departure